Who It’s For
- Groups that need Cyprus resident directors and clear local control
- Companies that want proper board meetings, approvals, and written records
- Owners who want independent governance (not “rubber-stamp” directors)
Providing resident directors for Cyprus entities across 30+ years. CySEC ASP License 135/196. Response within four business hours.
What You Get
- Appointment documents and updated registers
- Board calendar and annual approvals plan
- Authority and signatory matrix (bank roles, limits, approvals)
- Board packs, minutes, resolutions, and a decision log
- Compliance calendar (annual return, UBO/BoR, licences)
- Quarterly status note: open actions and upcoming approvals
Process
Onboarding
- Intake: company background, activity, counterparties, and current mandates.
- Checks: KYC for appointees, conflicts check, insurance alignment (if needed).
- Mandates: update resolutions, PoAs, and bank signatory setup.
- Calendar: set meeting schedule, recurring approvals, and filing reminders.
- Go-live: first meeting held; minutes issued; action log started.
Governance Setup
- Define roles (chair, director, officer, company secretary)
- Define approvals and limits (banking, contracts, payments)
- Meeting setup (Cyprus venue/virtual), agenda format, board papers
- Policies for conflicts and related-party transactions
- Registers and minute books (digital + physical where required)
Roles & Responsibilities
| Role | What We Do | Boundaries |
|---|---|---|
| Resident Director | Attend/lead meetings; review and approve within agreed limits; keep decision records; ensure filings start when needed. | No “rubber stamp”. No decisions outside authority. No hidden instructions from non-board parties. |
| Corporate Officer | Maintain registers and minute books; coordinate filings; coordinate with Registrar, banks, auditors, authorities. | Does not replace legal/tax/audit advisors. Escalates non-routine items to the board. |
| Bank Signatory | Implement roles and limits; operate dual control; keep user access list updated. | No personal custody of client funds. Actions only within approved mandates. |
We work inside clear board-approved mandates. Independence and written records are the point of this service.
Service Levels
| Activity | Typical Frequency | Target Response | Notes |
|---|---|---|---|
| Board meeting scheduling & packs | Quarterly / As needed | Draft agenda within 2–3 business days | Includes action log and decision log update |
| Minutes & resolutions | Per meeting | Within 3–5 business days | Same-day possible for simple items |
| Bank signatory/user updates | As needed | Same–2 business days | Depends on bank processing |
| Registrar filings | As needed | 2–5 business days | Depends on change type and workload |
| KYC refresh | Annual / Biennial | Same–2 business days | Aligned to bank/auditor cycles where possible |
Targets are typical. Authority and third-party timelines can affect completion time.
Substance Support
- Board meetings in Cyprus with attendance records and venue evidence
- Document custody and minute books
- Registered and physical office options (where needed)
- Travel and logistics support for visiting directors
Case Study
Independent Cyprus Director for a Group Structure (Anonymised)
Client: International group with a Cyprus holding entity (anonymised)
A group used a Cyprus company and needed real local decision-making, not just document signing.
MegaServe provided resident directors, set a board schedule, set approval limits, and kept written records of decisions.
Result: the documented governance framework enabled the group to open a new banking relationship, pass the bank's enhanced due diligence review without additional queries, and satisfy the external auditor's substance assessment on the first review cycle.
Requirements
- Certificate set, Memorandum & Articles, registers, minute book snapshot
- Shareholder and group structure (current and planned)
- Existing bank mandates and user list
- Approval limits (if you already use them)
- Key contracts and counterparties summary
- Policy set (conflicts, signing policy) if available
Risk & Notes
- Independence: resident directors must act inside board-approved mandates, with written records.
- Clear limits: limits and approvals reduce confusion and rework.
- Conflicts: conflicts are declared and recorded; recusals are logged.
- Bank/audit review: good records and meeting cadence reduce problems later.
FAQs
Will directors be involved or only sign documents?
They attend meetings, review board papers, ask questions, and approve within agreed limits. We record decisions in minutes.
How are conflicts handled?
Conflicts are declared. Conflicted directors do not vote. We keep a conflicts register.
Do you provide bank signatories?
Yes, within board-approved mandates, with clear roles and limits.
Can you work with our advisors?
Yes. We coordinate with your lawyers, tax team, auditors, and finance team. We do not replace them.
Do I need a Cyprus resident director?
It is not always a legal requirement, but banks, auditors, and tax authorities often expect at least one Cyprus resident director for substance and tax residency purposes. We can advise on whether a resident director is needed for your specific setup.
What is a nominee director and what does a directorship service include?
A nominee director is a person appointed to the board of a company on behalf of the beneficial owner, acting within documented mandates and authority limits. A directorship service from a licensed ASP like MegaServe includes the appointment itself, board meeting scheduling and attendance, preparation of minutes and resolutions, bank signatory setup, compliance calendar management, and ongoing governance record-keeping — all with clear written boundaries.
If you have unusual constraints, email a short background and we’ll account for it in the setup.
See also
Corporate Secretarial · Registered Address · Administrative Services · Banking Administration
Other Jurisdictions (on request)
Where required, we coordinate governance and corporate officer support through vetted associates in selected jurisdictions.