Who It’s For
- Cyprus companies that want reliable day-to-day administration
- Groups with multiple Cyprus entities that need calendars and clean records
- Owners who need documents ready for banks, auditors, and authorities
700+ companies administered across 30 years. CySEC ASP License 135/196. Response within four business hours.
Key Cyprus Filing Obligations
- Annual Return (HE32): due within 28 days of the company's anniversary date each year; late filing incurs penalties
- Annual Levy (€350): payable by 30 June each year to the Registrar of Companies
- Beneficial Ownership Register (BoR): must be filed and kept current with the Registrar; changes within 14 days
- Director / Secretary / Registered Office changes: must be notified to the Registrar within 14 days
- Tax return (IR4): annual corporate income tax return, coordinated with your accountant/auditor
- VAT returns: quarterly, if VAT-registered
We track all of these on a calendar with reminders so nothing is missed. Penalties for late filing can include fines and, in extreme cases, striking off.
What You Get
- Company records and minute books (digital and physical where required)
- Board and shareholder resolutions, powers of attorney, good-standing documents
- Registrar updates (directors/secretary, UBO/BoR, share changes), annual returns, renewals
- Support with banks/EMIs, auditors, notaries, and authorities (Tax/VAT/Registrar)
- Certified copies, apostilles/legalisation, couriering and document routing
- Registers: directors, shareholders, charges
- KYC refresh support and light compliance housekeeping
- Filing/renewal calendar with reminders
- Letters and correspondence filed and indexed
- Basic bank folder (KYC set, activity summary, signatory list)
- Quarterly status note (open items and upcoming deadlines)
Process & Typical Timeline
- Intake: we confirm entities, signatories, banks, auditors, and current issues.
- Document setup: we create a secure folder structure and load key corporate records.
- Access: read-only access to bank/auditor portals where needed (or via PDFs).
- Calendar: we create a filings and renewals calendar (annual return, UBO/BoR, VAT/TIC).
- Templates: resolution and PoA templates, based on your approvals.
- Go-live: we confirm contacts and start handling requests.
| Activity | Typical Frequency | Target Response | Notes |
|---|---|---|---|
| Routine certificates / extracts | As requested | 1–3 business days | Depends on registrar queues and courier choice |
| Resolutions / minutes drafting | As needed | 1–2 business days | Same-day possible for standard templates |
| Registrar change filings | As needed | 2–5 business days | Depends on change type and workload |
| KYC refresh / information requests | Quarterly / Annual | Same–2 business days | Aligned to bank/auditor cycles where possible |
| Authority liaison (Tax/VAT/Registrar) | As needed | Same–2 business days | We send updates until it is closed |
Targets are typical. Authority and third-party timelines can change completion time.
Case Study
Audit Support for a Complex Cyprus Operation
Client: International wind energy group with a Cyprus entity (anonymised)
The client’s Cyprus company was part of a wider group with a large volume of documents and ongoing corporate actions.
MegaServe kept registers, minutes, and filings up to date, and provided auditors with an organised document set when requested.
Result: the auditor completed their review on the original timeline with zero document rework requests, and the group's annual financial statements were signed off without corporate-records delays.
Requirements
- Certificate set (Incorporation, Directors/Secretary, Shareholders, Registered Office)
- Memorandum & Articles, registers, and a minute book snapshot
- IDs/POAs for directors and UBOs + proof of address
- Latest annual return and any recent registrar filings
- Auditor details, bank details, and recent KYC requests (if any)
Risk & Mitigations
- Missing records: we rebuild registers and minute books from registrar extracts and historical documents.
- Authority timelines: queues can slow turnaround. We track progress and send updates until closure.
- Repeat KYC requests: we keep a standard KYC set and update it, so requests are faster to answer.
- Document routing: couriering and legalisations are tracked, and proofs are archived.
FAQs
Can you work with our accountants and auditors?
Yes. We coordinate documents and requests so your advisors get what they need on time.
Do you provide certified copies and apostilles?
Yes. We arrange certified copies and apostilles/legalisation and manage couriering end-to-end.
What if our records are incomplete?
We can rebuild registers and minute books from registrar records and historical documents.
Can you manage multiple Cyprus entities?
Yes. We keep separate calendars and registers and can provide a combined status update.
What happens if filings are late?
Late filings can result in penalties from the Registrar (fines for late annual returns and annual levy). In extreme cases, a company can be struck off the register. We track all deadlines on a calendar with reminders to prevent this.
What do administrative services include for a Cyprus company?
Administrative services cover the day-to-day corporate housekeeping that keeps a Cyprus company in good standing: maintaining registers and minute books, filing annual returns (HE32) and beneficial ownership updates, preparing resolutions and powers of attorney, coordinating with banks and auditors, and tracking all filing deadlines on a calendar with reminders.
If you have an unusual request, email a short background and we’ll include it in onboarding.
See also
Corporate Secretarial · Banking Administration · TIC / TIN Registration · VAT Registration
Other Jurisdictions (on request)
Where required, we coordinate admin work and document routing with vetted associates in selected jurisdictions.